Legal Assistant in Elmsford, NY
PMT is seeking a legal assistant with a High school or equivalent education or post high school courses in keyboard and computer techniques, basic office procedures, grammar, spelling, and writing, and transcription best practices. Notary Public license a plus.
Please email your resume, office location you are applying for, salary, and other benefit requirements to the Human Resources Manager: Stephany Dawkins (pmtcareers@pmtlawfirm.com.)
Summary and Objectives
The Legal Assistant is responsible for providing assistance to attorneys as well as performing general clerical duties when needed. The legal assistant must have knowledge of litigation procedures and processes, have experience e-filing and creating table of authorities, have familiarity with State and Federal court procedures and rules, have typing and Dictaphone transcription skills, and possess a strong knowledge of preparation of various legal documentation and correspondence. The legal assistant must have note-taking skills and be able to use proper grammar and spelling as well as the ability to multi-task. The legal assistant will work in a team setting, often five to seven attorneys with secretarial and clerical duties depending on workload of assigned attorneys while reporting to the Legal Assistant Supervisor, and assisting other legal assistants as needed.
Classification: Non-Exempt
Reports to: Legal Assistant Supervisor
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Preparing pleadings, motions, discovery demands, Affirmations in Opposition, answers, and other
legal documents and correspondence - Providing dictation transcription through use of headphones and a foot pedal
- E-filing and creating table of contents and table of authorities in Word
- Assisting attorneys in maintaining compliance with required reporting
- Clerical work (i.e. copying, scanning, emailing, faxing) and any other clerical work needed to fully support your assigned attorney
- Occasional administrative work (i.e. filing, sorting and delivering mail and office supplies)
- Other tasks as assigned
Competencies
- Have familiarity with State and Federal court procedures and rules
- Possess strong typing, note-taking, and multi-tasking skills
- Possess strong grammar and spelling ability
- Have the ability to work in a team-based setting with other legal assistants supporting a group of attorneys
Work Environment
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and printers. Additionally, the legal assistant will be required to transcribe digital dictation by way of headphones while using a foot pedal.
Physical Demands
This is largely a sedentary role, requiring use of typical office equipment such as a computer, printer, fax, copy machine, desk phone, headphones and foot pedal. Work is completed in a corporate office environment.
Position Type and Expected Hours of Work
This is a full-time position, and hours of work and days are Monday through Friday, 9 a.m. to 5 p.m. Some flexibility in hours is allowed due to extenuating circumstances. Occasional evening and weekend work may be required as job duties demand. This position is not a fully-remote position and cannot be completed in its entirety outside of the office
Travel
Travel is generally only expected in this position for training purposes.
Required Education and Experience
- High school or equivalent education.
Preferred Education and Experience
- Post high school courses in keyboard and computer techniques, basic office procedures, grammar, spelling, and writing, and transcription best practices.
- Notary Public.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Job Type
Full time (with hybrid schedule available at this time)
Salary Range
$25 – $30 per hour – Commensurate with Experience
PMT Office Locations:
Elmsford, NY
We offer a competitive benefits package to all of our employees, including:
- Medical, Dental and Vision Insurance
- Employee Assistance Program (EAP)
- Family Medical Leave (FMLA)
- Paid Family Leave (PFL)
- Domestic Partner Benefits (Same Sex)
- Short and Long-term Disability
- Firm-paid Life Insurance
- Employee Paid Accidental Death and Dismemberment Insurance
- Voluntary Life Insurance
- Pre-tax Parking and Transit Programs – Commuter Benefits
- Pre-tax Medical and Dependent Care Flexible Spending Accounts (FSA and HRA)
- 401(k) Retirement Savings Plan
- 401(k) Matching Program
- 12 paid holidays per year
- 3 weeks of PTO per year to start
- Bereavement Policy
- Jury Duty
About Us:
Pillinger Miller Tarallo began in 2002 with a handful of lawyers representing insurance clients in New York and has grown into over 100 lawyers located throughout New York, Connecticut, New Jersey and Pennsylvania. We have been able to achieve this successful growth by providing highly-experienced representation to our clients in all areas of civil litigation.
Our primary objective is the swift, cost-effective resolution of cases with the most favorable outcome possible for our clients.
Our Firm is AV rated by Martindale-Hubbell, the highest rating achieved only by a select group of law firms after a rigorous screening process.
Our attorneys have handled thousands of cases across numerous practice areas throughout the Northeast. Moreover, we are known as the “go to” trial firm since our attorneys have tried over 500 cases since the formation of the firm. Our approach to each and every case is to provide not only sound legal counsel, but also to ensure excellent client service. The foregoing principles have guided us over the years and have laid a foundation for our attorneys to build upon for the future